Dental Clinic Accounting

Dental Clinic Accounting

Previously, dental clinic accounting was carried out on paper, with manual filling, which affected large losses of time given not always perfect data entry. Today, everything has been transferred to digital format, improving the quality indicators of the work activities of employees of the organization, in any field of activity. Without specialized accounting systems, it is quite difficult to cope, given the large flows of information data that need to be processed, customer requests that need to be consulted and served. Including work with goods that need to be accepted and control all stages of acceptance, storage and sale. A dental clinic also needs a program due to the need to maintain document flow, conduct settlement transactions, register patients for appointments, analyze the quality of service, taking into account the use and storage of medicines, management and control over intra-organizational processes, etc.

All processes must be recorded with competent management and rational distribution of company resources. In modern conditions, a dental clinic requires an automated, highly effective electronic assistant. The market offers a wide range of offers from developers of different companies, but to make the right decision, it is worthwhile, first of all, to analyze the functionality through your own testing of built-in tools, using a test version. It is also necessary to analyze what functionality the program should have, taking into account the shortcomings in the course of your organization's work. You can also trust us and follow our advice, paying attention to a specialized and multifunctional program from the company "Universal Accounting System". The software has unlimited possibilities due to a wide range of modules and tools, individually selected for your dental organization, an acceptable cost for the budget and the absence of a monthly fee for a subscription.

Dental clinic registration

The dental clinic accounting will be performed much faster, more efficiently, with the reflection of all actions of each user in the system. The software provides for the registration of each employee of the dental clinic, with the input of personal information, position, length of service, attaching an employment contract and a photo stored in the HR department. Upon completion of registration and installation of the program on a working device, which can be either a computer or a smartphone, tablet, users will be able to independently configure the management at their own discretion. Various designs of desktop themes are provided for selection, work in comfortable conditions, taking into account the use of one or more foreign languages to serve foreign-speaking patients.

Only one employee of the dental clinic can use the account, ensuring the safety of confidential data. For convenient and high-quality work, the manager is given the opportunity to remotely supervise work processes, using not only video surveillance with the installation of surveillance cameras in each dental office, but also at the reception, at the cash desk, in the accounting department, in the pharmacy and in warehouses, when synchronizing work devices with the main computer. Thus, when managing several dental clinics, there is no need to be constantly present in one of the departments, while simultaneously monitoring processes in all clinics. The program provides for multi-channel connection of all work devices, united for teamwork and mutual exchange of information messages over a local network. The manager, remotely monitoring the implementation of tasks, deadlines and quality of work, can additionally give instructions.

Accounting of a dental clinic

The accounting of the dental clinic will become streamlined, given the possibility of accounting in a single information system. The software is automated and multifunctional, can interact with different applications, including 1C accounting. Thus, the manager will be able to see data on the financial activities of the dental organization at any time, compare the general indicators of patient appointments and payments daily. All accounting documentation and reporting will be promptly generated in the application using built-in templates, filled in electronically according to samples. Filling out documentation and journals will be carried out automatically, providing for import and export of materials from any sources, with support for the operation of any file types. The safety of information data is carried out in a centralized repository, in unlimited volumes, for a long period of time, taking into account classification by date or other parameters.

Access to the information base is provided for all users, with various management capabilities. Thus, in case of urgent need to withdraw information from the system, users will use the contextual search engine, optimizing working time. For accounting, for quick transactions, it is envisaged to use an electronic calculator, which with specified algorithms and prices for dental services, medicines, will automatically display the final indicators of the payment amount. Also, discounts and gifts are provided for regular customers of the dental clinic. In the system, when calculating, the amount minus the discount percentage will be automatically displayed, without the need for employees to waste time on recalculation. With one click of the mouse, it is possible to generate an invoice for payment, pointing to a patient from a single CRM database, where detailed information will be opened with the services provided, the attending dentist, the discount percentage, the history of visits, etc.

Accounting in dental clinics

Accounting in dental clinics is much more convenient and faster, given the automatic format of process execution. The application allows you to automate the accounting and control of the work activities of the staff of the dental clinic by reading the general indicators of the time worked, the volume of tasks completed and the provision of quality services to patients, on the basis of which the calculation of the final monthly salary payment will be made. Also, any organization needs to control the quality of work performed by each employee. By means of software, it is possible to analyze the quality of patient service, the speed of implementation of the tasks set, by receiving assessments provided daily by clients. Thus, due to unique software, it is possible to reduce time and money costs and discipline employees.

The program provides for the automatic distribution of information messages SMS, E-mail, WhatsApp, Viber, with the provision of voice and text information about discounts, new offers of the dental clinic or the opening of new departments. It provides for reminders about appointments, readiness of test results and examinations. Thus, it is possible to minimize no-shows at appointments, ensuring uninterrupted work of the dental clinic staff, rationally using resources and forming work schedules. Also, to improve the quality of work of the dental organization, it is envisaged to use modern functions of PBX telephony, which helps to reduce the time spent on consulting patients who call by phone. Thus, when an incoming call to the dental clinic, the patient's contact phone number will be determined in the system, instantly displaying in the system data on the appointment, services provided, tests, with the ability to quickly respond and make an appointment for further appointments.

Accounting in a dental clinic

Accounting in a dental clinic is performed automatically, with the maintenance of information on employees, patients, medicines and consumables, equipment, etc. When accounting for the maintenance of control over drugs, consumables, all information will be recorded in the nomenclature with general information on the quantity, assigned code, cost, shelf life, attaching a picture for visual distinction from similar goods. Independently carrying out inventory is a rather long and painstaking process that requires increased attention from employees. In order to improve, speed up the process of inventory, the interaction of software with high-tech equipment for reading bar codes and displaying data in the system is envisaged. Thus, each name of the medicine and consumable will exactly correspond to the actual quantity, while monitoring the expiration dates. The program allows you to control and promptly write off drugs with expiring expiration dates. The system provides the ability to highlight in a different color certain positions that do not meet quality parameters.

Accounting for dental equipment will also be carried out, monitoring quality, warranty periods, monitoring timely repairs and replacement of components, because equipment failure suspends work activities and affects losses. Accounting will display up-to-date information with the calculation of income and expenses. The software has the ability to interact with insurance companies, quickly processing the necessary materials, as well as providing cashless payments. The cashless payment acceptance system allows you to quickly accept remote transfers for prepayment or debt. Any currency units are supported with conversion at the national bank rate. Information will automatically enter the system, write off debt on patients. Information on patients will be displayed in a single CRM database with contact information, history of appointments and services provided, the attending dentist, tests, images, casts, allergy tests, photographs. Photos will record the attendance of patients at dental clinics, using the personal identification function. The multifunctional program provides comprehensive management of all processes in a dental clinic.

Accounting policy of a dental clinic

Accounting policy of a dental clinic when working with automated software "Universal Accounting System". The application provides the ability to display the terms of inventory, methods of accounting for transactions, reflecting information in the document flow. All information will be at hand at any time. The system provides a transparent system of work, without falsification of data, leakage of materials, recording all operations performed by a particular user, etc. The automated program is equipped with unlimited potential, is also able to interact with social networks, sites, applications, high-tech equipment, contributing to the provision of unlimited opportunities for business development. Take advantage of this opportunity and do not miss your chance to automate work processes, improve quality indicators and build up a client base with an increase in company revenues. Download a free demo version, pre-selecting modules and tools, consult with company specialists and quickly purchase a licensed program that will become an indispensable assistant for many years.