Program for recording meter readings

Program for recording meter readings

A program for recording meter readings is necessary for organizations providing public utilities. Considering the work with large volumes of information data, calculations, it is difficult to cope manually. At the current time, document flow has been transferred to a digital format for the convenience of users of all structural divisions. Previously, all processes were carried out manually on paper, but modern requirements for the purpose of simplifying and accelerating tasks provide for the introduction of modern automated systems. Modern applications have unlimited functionality that provide users of structural divisions with the necessary tools to carry out the tasks.

The software serves as an assistant in input and output of information data, settlement operations, provision of advisory assistance, document management and even mutual settlements, analyzing data on resource consumption. The programs presented on the market differ in functionality, price range, directions for a particular area of activity. The only program that has an affordable pricing policy, while a wide range of modules and tools suitable for any area of activity is the "Universal Accounting System". The application is also suitable for any level of user capabilities, individually registering and providing access. As mentioned earlier, the software has a democratic pricing policy, with a free monthly subscription fee, which also reduces the expenditure of budget funds. In addition, it is envisaged to purchase a licensed version for each working device, fully implementing work processes by all employees of the organization, uniformly entering the application and interacting with each other locally.

Meters and counters

Meters and counters reflect the actual consumption of resources provided by public utilities. By means of resource consumption and control devices, it is possible to calculate the actual consumption of hot and cold water, electricity, gas, heating, providing for automatic calculation of the final payment amount according to tariffs. It is also worth considering that tariff plans are set for each district, region individually. Providing services to apartment buildings, residential complexes, it is quite difficult to simultaneously read all the indicators of electrical devices. Controllers, taking into account the human factor when entering indicators from electrical devices, can make mistakes, which are subsequently fraught with incorrect calculations, losses to the company or the appeal of residents with negative statements about recalculations, which also provides for additional losses of time.

Therefore, today, given the synchronization of software with control devices, meters, all consumed calculations will be transferred automatically, entering records in tables, including the efficiency of calculating monthly consumption volume indicators. The human factor, as a rule, negatively affects various aspects of the organization's activities. The software optimizes the commission of these errors, regulating and improving quality indicators. One system can replace dozens of qualified specialists, entering registration data quickly and efficiently, without errors. The software is represented by a wide functionality of capabilities that are individually configured by each employee in a personal form. When installing the application, employees will be registered in the system with the creation of an account, which are used individually, without transferring access rights to third parties. Setting up the control panel, choosing the design of themes for the splash screen of the working panel, choosing languages for servicing subscribers, selecting modules and tools with templates, is provided to each individually.

Meter readings accounting - program

Accounting of meter readings - the program provides automatically. Each metering device will be registered in the system with the display of the serial number, actual readings of resource consumption, the name of the owners, the exact address, etc. Considering the automatic reading of consumption indicators from this or that electrical appliance, it is also possible to control the serviceability status, replacement dates, etc. In this case, there will be no erroneous consumption calculations, downtime in work, or resource consumption. The software is designed in such a way that specialists can manually make changes, adjustments to the readings of metering devices. Consumers, residents of private sector houses and apartment buildings, can independently contact employees of housing and communal organizations, transmitting readings.

The system will also take into account the date of providing consumption readings, calculating monthly consumption. Access is performed in the application from a shortcut on the desktop of each user, automatically analyzing work activity when comparing with schedules. Work schedules will be generated automatically, distributing the workload evenly between specialists of all departments. Departments will be united into a single network for convenient management, control over work processes, also guaranteeing interaction and teamwork with the exchange of information messages over the internal network. At the same time, it is possible to avoid many inconveniences, loss of time, accelerating the processes of calculation, providing advice to clients, etc. The head of the organization can manage all departments unifiedly, seeing each employee separately, taking into account the speed and quality of the tasks performed.

Table for meter readings

The table for meter readings will be conveniently filled with current information, providing for recording previous and current resource indicators, the total consumption volume, tariff plan and payment amount. Changes in tariffs will be entered into the table, automatically recalculating. Tables can be filled in by employees of housing and communal services companies at the same time, taking into account multi-channel connection during the multi-user mode. All employees will perform assigned tasks, providing for differentiated user capabilities by levels. Only management has access to unlimited functionality, with constant monitoring and management of business processes. All information generated in the system will be automatically saved in the information cloud, in large volumes, for a long period of time, supporting various formats with conversion to the necessary files. Users will be able to access information data by job position levels, thus not interfering with unnecessary information by pop-up messages on the monitor screen, excluding data leakage. Users will be able to enter information both manually and automatically, by importing information from various media. With automated input, it is possible to reduce time losses while improving quality. Providing information data at the request of users is carried out using an electronic search engine, spending a couple of minutes.

Table of meter readings

The meter readings table provides the ability to automatically calculate the final payment amount. For the management company, tables can be both delimited and generalized, conveniently displaying information on each subscriber. The application is equipped with modern functional capabilities, including a calculator that will automatically make all calculations according to specified algorithms. Thus, the recorded consumption indicators from electrical appliances and entered tariff plans, calculations will be instantaneous. The automated software also provides for highlighting certain cells in a different color for a quick visual response of specialists for recalculation, debt, etc.

Taking into account the debt of subscribers for certain types of services, the application will automatically recalculate the total amount with the accrual of penalties for each day of late payment. In case of a long absence of payments from residents, the program will automatically generate an act-notification. All acts, documents, invoices and receipts, reports will be generated in the application autonomously, taking into account the availability of templates that will be automatically numbered, dated and displayed as a copy in the system. Subscribers will be provided with receipts, reports, acts not only in electronic format, but also on paper. Paper receipts will be provided to residents in their mailboxes every month. Electronic formats will be sent both by e-mail and through banking services, a mobile application with QR payment.

CRM for meter readings

An automated CRM application for recording meter readings requires maintaining a single database for all consumers of utilities. A single CRM database will record complete information on each subscriber, including recording the exact address, personal account number, contact phone number and e-mail, payments, debts, accrued penalties, and scanned documents. Also, the number of residents will be specified for each address for subsequent calculation of the amount of payments for services calculated not by meters, but by the number of people living there. Tariffs will be displayed in the database for automatic calculation. It is envisaged that contact numbers and e-mail will be available in the CRM database, after which the system will be able to easily send informational notifications, informational messages, and greeting cards.

Residents themselves can contact employees of housing and communal organizations, management companies for advisory and technical assistance. For consultation and provision of information on current issues, an answering machine can be set up. In order to talk to the operator, it is necessary to use an automatic telephone exchange, which helps to quickly read the subscriber's contact phone numbers and provide detailed information with data display on the monitor screen to employees in a matter of minutes. Thus, a specialist will be able to prepare for the current conversation, promptly providing the subscriber with the necessary information on the issues that have arisen, registering applications, while seeing the status of payments and debts, overpayments. Conversations are automatically recorded. Efficiency plays a key role not only for employees of housing and communal services and management companies, but also for consumers.

The program for recording meter readings provides for the efficiency and effectiveness of business processes. In order to properly evaluate the work of each employee of the organization, as a rule, a detailed analysis is required. Using software, it is quite easy to identify quality indicators of customer service, using SMS sending messages with a request for evaluation, for example, on a ten-point scale. Based on the provided reviews and ratings, it is possible to determine the level of qualification of a specialist, the quality and speed of customer service. The software is a universal solution for automating all work processes.

It is envisaged to regulate work processes step by step, calculating the monthly time worked by specialists, the volume of tasks completed, and calculating wages. Also, in order to analyze data and see the status of events occurring within all departments in real time, it is envisaged to install surveillance cameras, recording video, saving it for subsequent playback and identifying deficiencies. Thus, the management will be able to be remotely present in all departments at any time. The program is equipped with a personal identification function, recording subscribers contacting departments at the entrance and exit. The application is universal, using large-scale maps to delimit areas by districts, conveniently distributing workers by tasks. It is envisaged to reflect geodata on the location of specialists, if necessary, redirecting the dispatcher to requests closest to the facility.

Program for accounting of utility payments and meter readings

The program for accounting of utility payments and meter readings promotes their high-quality use with timely repair and replacement. The application will reflect serial numbers, date and period of replacement of meters, notifying employees and subscribers about the need for verification and subsequent actions. The program will also record information on common house meters, which will read information on resource consumption, recalculating for each object. The software, interacting with banking systems, provides receipts to consumers, with the ability to quickly pay. Also, for the convenience of the consumer, it is possible to transfer funds using QR codes, through payment terminals, as well as by contacting cash desks, making a payment in cash. In the application, all data will be recorded automatically, without the possibility of falsification. This fact simplifies the work and eliminates the occurrence of errors and losses. It is envisaged to use a mobile application, through which employees of housing and communal services and the management company will be able to interact with consumers in chats, promptly provide information, send requests with inquiries, send invoices, etc. Residents will be able to independently register in their personal account, subsequently follow the news, repair work, submit requests, ask questions and much more.

Automation of meter readings

Automation of meter readings is intended to provide the accounting department with optimization of work resources when integrated with 1C. At the same time, accountants do not need to switch from system to system, perform repeated calculation operations, enter data, generate documents and reports, doing everything once. When automating work processes, management will be able to analyze data on financial activities, resource consumption based on actual reporting indicators in statements used in graphs, diagrams and tabular data. Reporting will be provided to management according to certain deadlines, for rational weighing and decision-making. It is proposed to use a task scheduler to set deadlines for certain processes.

For example, backup, sending messages with calculations and sending receipts to consumers, generating reporting documentation to management and the relevant authorities. To clearly assess the convenience, quality and automation of work processes by a universal program, you should follow the link below to the site, where you can familiarize yourself with offers, cost, conditions, download a free trial version, read customer reviews, watch a short video review. If you have any additional questions, our specialists will be happy to advise you, you just need to contact the contact phone numbers listed on the site, or send a request by e-mail and you will be contacted shortly. We express our gratitude in advance for your trust, we hope for productive cooperation.